The solution

Your SAP Business One, answering in plain language.

B1MCP connects your SAP Business One to the AI assistants your team already uses — so anyone you authorize can ask questions in everyday words and get answers from live company data, governed person by person. This page is the full picture: what it is, how it fits together, and what you'll be able to achieve.

What it is

A governed bridge between your ERP and AI

Today, a question like “which customers went over their credit limit this month?” means finding someone who knows the right SAP screen, or waiting for a report. With B1MCP, anyone you authorize types that question into their AI assistant and gets the answer in seconds — with the actual figures, pulled live from your company database.

B1MCP is not a chatbot bolted onto SAP. It is a connectivity and governance layer: it decides who may ask, what each person may see, and keeps a record of every question — while the AI does the understanding and the explaining. Access is strictly read-only: nothing an AI does through B1MCP can ever create, change or delete a record in SAP.

The architecture

How the pieces fit

YOUR TEAM

Claude web · desktop · mobile
ChatGPT
Microsoft Copilot
Gemini · Cursor

→

B1MCP

MCP SERVER + ADMIN PORTAL

✓ Who may ask — each person signs in as themselves
✓ What they may see — modules, rows, fields
✓ Every question logged, refusals included
✓ Credentials encrypted, never exposed

DENY BY DEFAULT · READ-ONLY

→

YOUR SAP

Cloud-hosted SAP B1Service Layer, connected directly over HTTPS
On-premise SAP B1via the B1MCP secure connector, installed by our team

Questions flow left to right; only authorized, filtered data flows back. Each person connects their own AI by signing in with their own account — B1MCP checks their authorizations, fetches only what they may see, and the assistant turns it into a plain-language answer, a table or a chart.

What you can ask

Every module of SAP Business One, conversationally

B1MCP organizes access around the SAP modules your team already thinks in. Every example below is a question typed in plain words, answered with live figures.

SalesA/R

Orders, deliveries, invoices, customers' buying behaviour

▸Summarize this month's sales by sales employee.
▸Which orders are due for delivery this week?
▸What did Customer C-1042 buy in the last quarter?

FinanceG/L · BANKING

Receivables, payables, aging, payments, journal entries

▸What is our total open receivables — and who owes the most?
▸Which invoices are more than 30 days overdue?
▸Which customers went over their credit limit this month?

InventorySTOCK

Items, warehouses, stock levels, movements, valuations

▸Which items in the main warehouse are below minimum stock?
▸What's the stock of item A1042 right now, per warehouse?
▸What hasn't moved in 90 days?

PurchasingA/P

Purchase orders, goods receipts, supplier invoices

▸List open purchase orders due this week, largest first.
▸Which suppliers delivered late last month?
▸What are we committed to spend this quarter?

Master dataBP · ITEMS

Business partners, item catalogue, price lists

▸Find the contact details for Coast Hardware.
▸Which items sit on price list 2, and at what price?
▸Which customers have no email address on file?

Production & serviceMRP · CALLS

Bills of material, production orders, service calls, HR basics

▸Which production orders are released but not started?
▸How many service calls are open, and how old is the oldest?
▸What goes into the bill of material for item F-2001?

Follow-ups work naturally: “break that down by month” · “only warehouse 02” · “show the invoices behind that number” — the conversation narrows until you reach the documents themselves.

Kinds of answers

Six things it does with your data

Real-time lookups

Figures come from SAP at the moment you ask — never last night's export.

▸ What's today's cash position across our bank accounts?

Instant analytics

Totals, averages and breakdowns, grouped any way you name — month, person, warehouse, customer group.

▸ Total sales this year, split by region and by quarter.

Trends over time

Compare periods and see the direction — growth, seasonality, the turn before it becomes a problem.

▸ How did revenue develop over the last six months?

Rankings

Top customers, slowest-moving items, largest debts — ordered lists the moment you ask.

▸ Which five customers owe us the most?

Exceptions & alerts

Ask what needs attention and surface problems early: overdue invoices, low stock, credit breaches.

▸ What should I be worried about in receivables this week?

Drill-down to documents

Every summary can be opened up — down to the individual invoice, order or journal entry behind the number.

▸ Show the invoices that make up that overdue balance.

Governance

You decide exactly who sees what

This is the heart of the product. AI access to an ERP is only acceptable when it is narrower than a person's screen access, not wider — so every permission in B1MCP starts at nothing and is granted deliberately.

Module grants, per person

A sales rep gets Sales and Master data; only finance staff get Finance. Anything not granted simply does not exist for that person's AI.

Row filters

Limit a person to their own slice — for example, “only sees customers of sales employee 10”. Enforced on the server, on every query.

Field hiding

Hide sensitive columns outright: customer balances, item costs, salaries. Hidden fields are stripped even if the AI asks for them by name.

Everyone connects as themselves

Each person signs into B1MCP from their AI's own connector screen. No shared logins; revoking access cuts it within a minute.

A full audit trail

Who asked, when, what was returned — and, just as important, what was refused. Denied requests are logged too.

Credentials locked away

SAP passwords and keys are encrypted at rest and never leave the server. The AI platforms never see them; neither do your users.

Works with

The AI your team already uses

B1MCP is built on MCP — the open standard that connects AI assistants to business systems. One connection works across all of these:

PLATFORM	WHERE	HOW YOU CONNECT
Claude	Web, desktop, mobile	Sign in from Claude's connector settings
ChatGPT	Web (paid plans)	Sign in via custom connector
Microsoft Copilot	Copilot Studio → M365, Teams	Sign in, or API token
Gemini	Gemini CLI	API token
Cursor / VS Code	Developer tools	API token

Where your SAP lives

Cloud-hosted or on-premise — both are supported

Cloud-hosted SAP B1

DIRECT CONNECTION

If your Service Layer is reachable over the internet (hosted SAP, cloud VM), B1MCP connects to it directly over HTTPS. Setup is entering the address and a read-only SAP user — no installation on your side, working the same day.

On-premise SAP B1

VIA SECURE BRIDGE

If SAP runs on a server inside your office network, our team installs the B1MCP secure connector at your site — a short, guided session with your IT:

✓ Your SAP is never exposed to the internet
✓ Encrypted end to end, authorized per company
✓ Read-only by construction — it physically cannot write to SAP

You can also connect multiple company databases — production, subsidiaries, a test company — and ask about any of them by name from the same assistant.

Getting live

From setup to answers in three steps

Connect

≈ 10 MIN

Point B1MCP at your SAP Business One (directly, or through our secure connector for on-premise SAP) using a read-only SAP user, and run the built-in connection test.

Authorize

≈ 5 MIN / PERSON

Invite your team, then decide per person which modules, rows and fields their AI may see. Owners review it all on one screen.

Ask

FROM THEN ON

Each person adds the connector in their AI assistant, signs in as themselves once, and starts asking.

RECOMMENDED PRACTICE

Start with a test database. Connect a test or demo company first, try your questions and authorizations there, and add the production database only once you're satisfied with exactly what each person can see.

Honest boundaries

What it deliberately does not do

A tool you trust with your ERP should be equally clear about its limits:

✕It never writes to SAP. No posting documents, no updating records, no deletions — reading only, enforced at every layer.
✕It cannot show what you haven't granted. The AI asks; B1MCP refuses anything outside the person's authorizations — and logs the refusal.
✕It does not replace your accountant's judgement. It retrieves and summarizes your real figures; decisions stay with your people.
✕It does not train AI models on your data. Answers are generated per question from live queries; your database is not uploaded anywhere.

Day one

What this looks like in your week

MANAGING DIRECTOR

“Give me a Monday summary: sales last week, cash position, anything overdue.”

One question replaces three phone calls and a spreadsheet.

CREDIT CONTROLLER

“Which invoices passed 30 days overdue since Friday? Draft a reminder list by customer.”

Aging analysis on demand, then straight into the follow-up work.

STORES / WAREHOUSE

“What's below minimum stock, and is any of it on an open purchase order already?”

Cross-checks stock against purchasing in a single answer.

SALES MANAGER

“Rank my team by sales this month, and show me who's behind last month's pace.”

Sees only the sales data — finance stays invisible unless granted.

See it against your own data.

Start a free trial with a test database, or talk to us about your setup first.

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